Basic terms and conditions

Below is a basic summary of the terms and conditions of attending Scotiacon.

Code of Conduct

Preamble

The entire convention is only open to those aged 18 or over due to stringent EU and UK law. At Registration, you are required to sign an agreement, part of which states that you are at least 18 years of age. You will need to provide current photographic ID which shows your full name and date of birth.

If you choose not to sign this statement or cannot provide proof of age, you will not be admitted to the venue or any events. Please have your convention badge on display at all times as it identifies you as a fully-paid attendee.

Please consider how your actions impact upon and affect others. We take pride in our reputation and we want you to do so too, whilst still having fun. To this effect, if the staff become aware of any of our attendees engaging in any form of illegal activity on site, we will be forced to inform the relevant authorities.

Please keep in mind that there will be members of the public visiting the Hotel. Causing offence to the other guests or the venue staff is wholly inappropriate. However, impressing them with how much fun, enthusiasm and passion we have for our fandom is encouraged. Please remember that what you consider to be acceptable behaviour may not be the case for others. Consideration of others is the hallmark of a mature individual and a healthy fandom, and we encourage that courtesy from all participants in our community.

Safety and security matters are generally handled by the Convention Operations team (ConOps), who are a group of experienced individuals. Any staff member may ask you to stop an activity or to move it to a private room. We ask that attendees co-operate with staff requests promptly. Repeat offenders may be required to return their badge and to leave the premises. If you feel that you have been unfairly treated, you should contact the Chairman in writing after the convention. You can easily identify Security and ConOps staff as they will be wearing clearly marked badges.

Alcohol & Drugs

The Hotel does not allow alcohol to be brought on to the premises in public areas. This matter is not negotiable. Only alcohol purchased from the Hotel may be consumed on its premises public areas.

ScotiaCon does not tolerate the possession or use of any illegal substances. The violation of this zero tolerance rule will result in the immediate withdrawal of your badge, you will be escorted from the premises and the matter will be referred to the police.

Buying & Selling

Goods and services may only be sold in the Dealers’ Den and items must be eligible for sale by law. We take our legal obligations in this area very seriously.

Health & Safety

We aim to ensure that everyone who attends is kept as safe and healthy as possible. To make sure you and everyone else enjoys the events, we request that each attendee has no less than six hours of sleep, two meals and one shower or bath each day.

We have qualified first aid staff on duty at all times. Should you require their assistance, please inform any member of staff. If you discover anything hazardous, please inform ConOps immediately.

We want you to have fun at ScotiaCon and having to call the Emergency Services would not be fun for anyone concerned.

Copyright & Intellectual Property:

Please respect the copyright of any work displayed, played or printed by not making copies without the copyright holder’s permission. Taking photographs in the Dealers’ Den or during the Art Auction is strictly prohibited, and you will be asked to surrender your camera for the duration of your visit to the Den.

Costumes & Clothing

Use common sense in public areas. If you have to ask or think twice about doing something in public, take it to your room. While collars may be worn discreetly, blatant displays of bondage or fetish clothing may result in ConOps escorting you away from public areas. We ask that you always wear at least a shirt/T-shirt, shorts and shoes in public areas. Public exposure of genitalia, buttocks or breasts is not permitted. Anatomically correct costumes, furry or otherwise, must be clothed as above. ConOps staff reserve the right to determine whether any clothing or accessories contravene these rules.

If you wear body paint of any kind, please refrain from sitting on any furniture as it may damage it. The lobby is not the proper place for applying body paint – your room would be more suitable.

Any item of clothing, apparel or similar items which are likely to bring the convention and/or fandom into disrepute must not be worn in public areas.

Harassment & Abuse

‘No’ means no. ‘Stop’ means stop. ‘Go away’ means go away. If someone does not respect this, contact a member of Security or ConOps immediately and they will assist you in resolving the situation.

Harassment is any repeated behaviour that annoys or alarms another person. This includes unwanted physical contact, following someone in a public area without a legitimate reason or threatening physical violence. Harassment will result in the loss of your badge and the potential involvement of the police.

Smoking

In line with UK law, the whole of the hotel is a no smoking area. Smoking anywhere in the building is an offence punishable by a £50 on the spot fine or up to £200 on conviction. If you are caught smoking, the matter will be referred to the police. If you wish to smoke, please do so well outside the building, away from windows and doors.

Weapons

The public display of an item which appears to be a firearm is a statutory offence. Due to the location of the Hotel, which is part of a police patrol route, all firearms, replica or otherwise, are completely forbidden. All bladed weapons are forbidden, as are realistic looking imitation weapons as these may alarm other guests.

Any other weapon, replica or otherwise, must be peace bound whilst at the convention. Peace binding of a weapon consists of the use of a visible cable tie that renders it ineffective. These ties are available from ConOps.

If you refuse to abide by the weapons policy, you will be required to leave your weapon in your room. Security may confiscate any item they deem inappropriate. Should you not agree to this, your badge will be confiscated and you will be escorted off the premises.

Video & Photography

ScotiaCon wants you to have great memories to take away with you. The taking of photos and video footage by attendees is permitted throughout the convention with the exception of the Art Show, Dealers˙ Den, Fursuit Lounge and Art Auction.

When photographing or recording video of individuals or costumes, please use common courtesy and ask beforehand. Please respect other attendees’ rights if they refuse.

The capture of photographs and video footage for the purpose of sale or publication is expressly forbidden unless written permission has been obtained in advance from ScotiaCon UK Limited.

Some events and public areas may be recorded or photographed for use in marketing and promotional materials for the convention. Attendees may appear in said materials without compensation. No video recording or photography by convention staff will be conducted in guest rooms or in any other areas where an attendee has a reasonable expectation of privacy. ScotiaCon will require a release only for footage that is obtained in areas that are not public.

We appreciate that you will get very involved in your photography or videography, however please make sure that you are courteous to your fellow photographers/videographers and that you do not inconvenience or endanger them.

Attending Only Badge Holders

Although we appreciate that you may want to stay as late as possible, you must leave the venue as soon as the last dance has finished. Any attendee staying overnight at the Hotel without authorisation will have their badge confiscated by ConOps and will be required to leave the premises for the rest of the convention. You may also be liable to pay fees to the Hotel for the duration of any unauthorised stay.

Those staying at the Hotel have their breakfast included in their accommodation price. Snacks and meals are available to purchase from the bar and from the restaurant at the Hotel, or from other locations for consumption in private rooms only.